Summary of the State Higher Education Grant Program Eligibility Requirements for Privately Licensed Schools Located in Pennsylvania

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Institutional Requirements

If the institution is a trade, technical, or business school located within this Commonwealth, the institution must be approved by the Pennsylvania Department of Education or must currently be, and must have been throughout the preceding 24 months, licensed by the Pennsylvania State Board of Private Licensed Schools and must be accredited by an accrediting body recognized by the Council for Higher Education (CHEA).

Participation in the State Higher Education Grant Program must not be used as an inducement to obtain the enrollment of a student. The Agency will sanction a reference in the school's catalog or other printed material to specific programs that have been approved for the State Higher Education Grant Program. However, it should also be indicated that such grants are awarded only to students who demonstrate a need for financial assistance as determined by the Pennsylvania Higher Education Assistance Agency. Any reference to State Grants must be of a common type when viewed with other type on the page where it is located.

Agency approval of schools will not be permanent and will be subject to review at any time and specifically upon change of administration and/or ownership, or upon receipt of a complaint regarding operational procedures. It is the responsibility of the school under the current ownership to notify the Agency immediately of an impending change in administration and/or ownership as well as changes in the institution's accrediting or licensing status. A school must merit its placement and maintenance on the approved list.

Approved institutions for an academic year will be those on record as of the preceding August 1 for the ensuing academic year. To be considered for institutional approval for an ensuing academic year (fall/spring), an institution must submit an application to the Agency by August 1. To be effective for the ensuing summer term, an application must be submitted by May 1

Program Requirements

To be approved for a Pennsylvania State Higher Education Grant, an applicant must enroll in a program of study approved by the Agency and offered by an institution approved by the Agency for participation in the State Higher Education Grant Program. An approved program of study must comply with the following:

  • An approved program of study must be a program of instruction of at least 2 academic years which must be the equivalent of at least 60 semester credit hours or at least 1800 clock hours of instruction (1500 clock hours in the case of programs leading to the associate degree in specialized technology or specialized business) except that, other than for those community colleges which are measured in credit hours, programs not leading to a degree must be measured in clock hours, with at least 30 semester credit hours or 900 clock hours earned through instruction within the classroom, and must be presented over at least 15 calendar months.
  • An approved program of study must require that at least 50% of the credits needed for completion of the program at the approved institution be earned through instruction within the classroom.

If offered at a trade, technical, or business school located within this Commonwealth, the program of study must be approved by the Pennsylvania Department of Education or by the State Board of Private Licensed Schools.

Application Deadlines

In order to be approved for participation in the State Grant Program for the ensuing academic year, an Application for Approval of Institution and Program of Study for the Pennsylvania Higher Education Grant Program must be complete and include all required documentation at the time of submission, and must be returned to the Agency prior to August 1. In accordance with Agency Regulation, Section 121.33(4), the earliest participation date for applications received after August 1 but prior to the following May 1, is the ensuing Summer term. The earliest consideration date for applications received after May 1 but prior to August 1 is the ensuing fall term. Applications may be obtained by contacting Institution Compliance & Eligibility staff.

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Contact Us

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    (717) 720-2740
  • by fax

    (717) 720-3933 (fax)

By U.S. Mail

Institution Compliance & Eligibility
PHEAA
1200 North 7th Street
Harrisburg, PA 17102-1444