Program Review Assistance

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Since its inception in 1977, Program Review has been committed to helping schools accurately and effectively administer state and federal financial aid programs. Our goal is to ensure that the administration of all state and federal financial aid programs is in compliance with applicable law, regulations, and policies.

We are committed to promoting and maintaining integrity, accuracy, and timeliness in the certification and delivery of financial assistance to students and their families. Currently, we conduct routine reviews in an effort to better serve the financial aid community and provide better training.

To learn more about Program Review, view/download the Program Review Process, June 2015 (PDF).

Contact us if you have any questions or suggestions.

Type of Review Characteristics Sample Size
Routine Program Review

Scheduled by PHEAA

  • Review is conducted.
  • Findings letter is mailed to the president, financial aid administrator's supervisor and a copy is sent to the financial aid administrator.
  • The school must respond and resolve any findings within the time frame given on the report or request an extension—this includes making required refunds.

30–45 State Grant Files (for schools with less than 30 files, 100% of the files will be reviewed)

5–10 State Grant and Special Programs records, such as:

  • Higher Education for the Disadvantaged (Act 101)
  • Blind or Deaf Beneficiary Grant (BDBG)
  • Educational Training Grant (Chafee)
  • (National Guard) Educational Assistance Program (EAP)
  • Institutional Assistance Grant (IAG)
  • Partnership for Access to Higher Education (PATH)
  • PA Targeted Industry Program (PA-TIP)
  • Ready to Success Scholarship (RTSS)
  • State Grant Distance Education Pilot Program (SGDEPP)
  • State Work-Study Program (SWSP)
Follow-Up Review, Probation Review

Scheduled by PHEAA

  • Review is conducted if the institution's State Grant error rate exceeds the acceptable limit.
  • A final error rate between 4.1% and 8.9% requires review of current and possibly the following year of State Grant records.
  • If an institution received, an error rate of 9% or higher, they will be placed on probation.

Approximately 30-45 student files (for schools with less than 30 files, 100% of the files will be reviewed) and will encompass the State Grant records.

School Closing Review
  • Scheduled by PHEAA within 30 days of institution's closure date.
  • Review conducted when an institution closes. In this case, a routine program review of State Grant records is conducted. More than one academic year can be reviewed if applicable.
  • Findings letter is mailed to the president, financial aid administrator's supervisor and a copy is sent to the financial aid administrator.
  • The institution must respond and resolve any findings within 30 days of the initial report or request an extension. This includes making required refunds.

100% of student files and will encompass the State Grant and Special Programs records.

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