Work-Study Employers
The Agency applauds your interest in providing real-life working experiences, as well as additional financial aid funds, to students pursuing higher education throughout Pennsylvania. Through two programs, the State Work-Study Program (SWSP) and the Community Service Program, Pennsylvania employers are provided with an opportunity to hire Pennsylvania residents enrolled in a PHEAA-approved postsecondary institution.
SWSP is available for both nonprofit and for-profit organizations and businesses. The Community Service Program assists Pennsylvania nonprofit organizations to employ Pennsylvania students in positions with vital services that may not otherwise have been available.
Interested employers should review the following:
- State Work-Study Program Employers Guidelines
- Off-campus Community Service Guidelines (99 KB PDF)
- Important Dates and Key Information for SWSP and CS Program (38KB PDF)
New Employers
New employers may submit the Work-Study Programs Employer Application electronically or may download the application (139 KB PDF) as well as the instructions (37 KB PDF) and job keys (26 KB PDF) then mail the completed form to PHEAA.
Work-Study Program Materials
Use our online order form for Work-Study Program materials. The materials listed below are in Portable Document Format (PDF) and require Adobe Acrobat Reader 4.0 or higher.
The State Work-Study Times (516 KB PDF) - a publication offering both students and employers information about how the SWSP works as well as outlining changes to the program or filing deadlines for the year.
Employer Request for Access to the PHEAA Work-Study System Via the Internet (122 KB PDF) - by utilizing this service, you can:
- Submit student applications electronically.
- View students' eligibility online.
- Update your contact information.
- Report student earnings information electronically.
- View disbursement information online.
Automated Clearing House (ACH) Authorization Form (26 KB PDF) - Reimbursement will be provided to employers via Electronic Funds Transfer (EFT). All employers are required to complete an ACH Authorization Form.
The Work-Study Earnings Report Form (21 KB PDF) - use this form to submit wage and earnings information for your student employees.
If you prefer to mail forms or correspondence, please send the materials to:
PHEAA
State Grant & Special Programs
Work-Study Programs
P.O. Box 8114
Harrisburg, PA 17105-8114